Procurement Specialist

Responsibilites:

• Develop, manage, and update a reliable supplier database tailored to hotel needs.
• Identify, evaluate, source, and procure materials and services needed in line with quality and budgetary standards.
• Lead vendor negotiations and ensure optimal pricing, payment terms, and delivery timelines.
• Ensure procurement processes comply with internal controls and professional standards.
• Monitor and manage inventory levels across all departments, including kitchen and housekeeping, by forecasting demand accurately, optimizing stock levels, and minimizing waste to ensure operational efficiency
• Manage purchase requisitions, purchase orders (POs), and contract execution.
• Mitigate risks associated with supply chain disruptions, quality issues, and non-compliance
• Maintain strong relationships with local suppliers, open-market vendors, and service providers.
• Evaluate supplier performance, delivery accuracy, and service consistency.
• Identify cost-saving opportunities and areas for improved procurement efficiency.
• Support audits and provide procurement documentation and records as required.
• Provide reports that guide management in making quality procurement decisions

Requirements:

• Bachelor’s Degree in Supply Chain Management, Business Administration, or a related field.
• Must be chartered (e.g., CIPS, CIPSMN) – required.
• Minimum of 3–5 years experience in procurement, preferably in the hospitality or FMCG sector.
• Strong knowledge of open-market procurement dynamics, supplier sourcing, and pricing structures.
• Proficiency in procurement software or ERP systems.
• Strong negotiation, communication, and analytical skills.
• Must be well-organized, proactive, and detail-oriented.
• Integrity, professionalism, and discretion in handling vendor relationships and financial matters.